AI Scheduling & Booking Assistant
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AI Scheduling & Booking Assistant
An AI-powered automation that manages bookings, confirmations, reminders, and rescheduling across calendars and systems without manual coordination.
This assistant removes the back-and-forth of scheduling while ensuring bookings are accurate, confirmed, and kept up to date automatically.
Bookings handled, without the admin.
Scheduling is one of the most time-consuming operational tasks in service-based businesses. The AI Scheduling & Booking Assistant handles availability checks, confirmations, changes, and reminders automatically, reducing no-shows and freeing teams from calendar management.
Key outcomes.
- Reduced manual scheduling effort
- Faster booking confirmations
- Fewer no-shows and missed appointments
- Consistent booking rules and logic
- Improved customer experience
- Scalable booking workflows as volume grows
How businesses use this.
Businesses use the AI Scheduling & Booking Assistant to automate booking workflows across sales, service, and internal operations.
Client Meeting Scheduling
Automatically book meetings based on availability and meeting type.
Appointment Booking
Handle service bookings without manual calendar coordination.
Automated Confirmations
Send booking confirmations instantly once scheduled.
Reminders & Follow-Ups
Reduce no-shows with automated reminders and follow-ups.
Rescheduling & Cancellations
Allow bookings to be changed or cancelled based on defined rules.
Multi-Calendar Coordination
Manage availability across teams, roles, or locations.
A clear first step before building.
In a single structured scoping session, we map your workflows, systems, and requirements to determine exactly how it could & should work for your business.
No assumptions. No generic builds. Just clarity before implementation.
AI Scoping Session
Get Started-
Workflow process mapping
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System integration review
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Rules & pathways
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Clearly priced next steps
Queries about AI scheduling & booking agent.
1. Which calendar systems can this integrate with?
Common integrations include Google Calendar, Outlook, and other scheduling platforms.
2. Can this handle multiple team members or locations?
Yes. Booking logic can be configured for teams, roles, or locations.
3. Does this replace booking tools like Calendly?
It can complement or replace basic scheduling tools depending on requirements.
4. Can booking rules be customised?
Yes. Rules around availability, buffers, and booking conditions are fully configurable.
5. How long does implementation usually take?
After scoping, most builds are completed within 2–4 weeks depending on complexity.
6. What does this typically cost to implement?
Implementations start from $3,000, with final pricing based on complexity and requirements identified during scoping.
AI Solutions
Looking for pre-built AI solutions?
AI chatbots, phone agents and content built to support your business.
Need stronger digital marketing?
Web, SEO, and digital systems built to support automation, AI, and growth.